This page explains the main ways we use your personal information as a prospective student interested in studying at King’s College London, this includes enquirers and applicants. It should be read alongside the university’s core privacy notice. Please find the following information below:

Privacy Notice

To find out more about how the university deals with your personal information, including your rights and who to contact if you have a concern, please see the university’s core privacy notice below.

• King's College London Privacy Notice

The university will keep a record of the information provided by you on any event registration, general enquiry form or application. This personal information will include (but is not limited to):

1. Name
2. Date of birth
3. Proof of identity of personal data (e.g. passport)
4. Contact details (email, phone, address, etc.)
5. Nationality/Domicile
6. Ethnicity
7. Disability/information relating to your health
8. Academic background and qualifications
9. UKVI Confirmation for Acceptance to Study/Visa/Biometric Residence Permits and other immigration information (note that this is only collected in certain circumstances in relation to overseas applicants)
10. Date of Entry to the UK (note that this is only collected in certain circumstances in relation to overseas applicants)
11. Overseas police check (note that this is only collected in certain circumstances in relation to overseas applicants)
12. English proficiency
13. Literacy/Numeracy proficiency
14. Student status (e.g. ‘offer’, ‘accepted’ etc)
15. Qualification Information (provided by the applicant and external bodies e.g. UCAS)
16. Intended year of entry
17. Level of study
18. Fee status (e.g. home, EU or overseas) and payment information
19. Statutory checks

Please take a look at this table which shows in a general way how your personal information will be used, what the lawful justifications are and the types of external parties we may share your information with. It is not possible to provide an exhaustive list of all the specific activities where we use your personal information.

If you are enquiring about or expressing an interest in any of our online programmes, we will share your data with Cambridge Education Group (Digital), who are our third-party supplier. For more information, please see our Privacy Notice. 

Unless stated otherwise, we will keep your information based on the retention periods or criteria specified in the university’s Records and Data Retention Schedule. [Note: This PDF document is only available to staff and student on the intranet]

To find out more about how the university deals with your personal information, including your rights and who to contact if you have a concern, please see the university’s core privacy notice.

Our Applicant Data Collection Notice explains what data we collect from you once you have started an application to King’s, how we use it and who we share it with. For more information see the Applicant Data Collection Notice here.