Data Protection

This privacy notice is intended to supplement the information that you have already been given in connection with your engagement with a particular service, facility, event or initiative run by the Widening Participation Department.

You may have been directed here because you are applying for one of our programmes or because you have signed up to an event organised by us.

The information published on this page explains how King’s College London (“we”, “us”, “our”) process the personal data of applicants and participants to programmes delivered by the Social Mobility and Widening Participation Department. It should be read alongside the King’s College London Privacy Notice.

All data processing is carried out in compliance with King’s Data Protection Policy.

We process your personal information to:

• Identify if students are eligible for our programmes
• Deliver and administer students’ education and record details of their studies
• Deliver facilities and services to students
• Communicate effectively with students, their carers and teachers by post, email and phone
• Keep programme participants informed of relevant educational opportunities
• Enable us to contact others in the event of an emergency
• Ensure we offer contextualised admissions to the right people
• Compile statistics and conduct research for internal and statutory reporting purposes
• Evaluate and report on the effectiveness and impact of our widening participation work.

Data protection legislation allows us to use your personal information in this way because it is required for our public purpose as a teaching and research institution. Universities are legally required to demonstrate financial integrity and performance accountability, particularly relating to educational outcomes. This means, certain university activities are deemed to be tasks necessarily carried out ‘in the public interest’ (i.e. public task).

The Higher Education and Research Act 2017 outlines, under the Access and Participation section of the Act, the requirements of Access and Participation Plans (APP). Section 32 of the Act obliges institutions to include in their APPs provisions relating to the promotion of equality of opportunity. In summary, the provisions

• Require the governing body of the institution to take, or secure the taking of, measures to attract applications from prospective students who are members of groups which, at the time when the plan is approved, are under-represented in higher education.
• Set out objectives relating to the promotion of equality of opportunity.
• Require the monitoring by the institution of its compliance with the provisions of the plan and its progress in achieving any objectives set out in their APP
• Requiring the provision of information to the Office for Student (OfS)

The lawful basis of a task carried out in the public interest enables us to meet our statutory obligation to run programmes and evidence effectiveness of such programmes to funders, education regulators such as (but not limited to) the Office for Students, and central Government.

We process special category data (sensitive data related to your ethnicity and disability status) in order to select and target participants). We process this data on the basis of substantial public interest, for the purpose of equality of opportunity or treatment and to meet our statutory obligations

We also process data in both yours and our legitimate interest to enable us to manage and administer the programmes we offer.

If you do not provide the requested information, you will not be able to participate on our programmes.

We collect the following data from you either directly, from partner organisations or via your schools and/or colleges:

• Full name
• Date of birth
• Address and Postcode
• School/college name
• Gender
• Ethnicity
• Disability Status
• Looked after child/Care leaver status
• Young carer status
• Estranged status
• 1st generation of HE
• Pupil premium/free school meals
• Other equal opportunity mentoring information where appropriate.

We will keep your information for 15 years from:

• The year you might be expected to enter HE (e.g. the year when you are 18 on 1^st September), or
• The date your record was created, or
• When you last engaged in outreach activity

(Whichever of these three conditions is most recent)

We keep information for this length of time to investigate the longitudinal effect of higher education outreach on participants in terms of social mobility, attainment and their progression and graduate outcomes, including employment.

Your personal information will be shared with other organisations and other departments at King’s. Who your personal information is shared with depends on the programme you are enrolled on. Some of the data will only be shared if you progress to a King’s undergraduate degree after successfully completing one of our widening participation programmes. You can see on a programme by programme basis who your information is shared with here (PDF).

The privacy notice outlined above covers projects run by the central King’s Social Mobility & Widening Participation department. Please see the projects covered in this (PDF). However, if you are taking part in a project being run by King’s WP Champion staff from a different department within the university, please see the WP Champions Privacy Notice to understand how King’s handles and shares your data as part of delivering WP Champion programmes, including school pupils, current undergraduate or postgraduate students, mentors, and supporters such as teachers, parents/carers.

If you require further information regarding your personal information and how this is used by the Social Mobility and Widening Participation Department, please contact outreach@kcl.ac.uk.

For more information about how King’s College London processes your personal data, including your rights and who to contact to make a complaint, please see our Core Privacy Notice: https://www.kcl.ac.uk/terms/privacy

Our Social Mobility & Widening Participation Department conducts work in line with King’s institutional safeguarding policy, including our child protection duties for prospective students under the age of 18. You can access King's safeguarding policy on our webpage.

If you have any queries, please contact our Lead Safeguarding Officer for School and College age pupils (under-18) Michael Bennett by email on michael.j.bennett@kcl.ac.uk.