King's College London

About us

We are seeking a dynamic individual for a multifaceted role that encompasses a variety of responsibilities. The ideal candidate will possess exceptional interpersonal communication, organisational, and time management skills. In our fast-paced environment, you will leverage your extensive administrative expertise to efficiently organise and coordinate activities. This position requires a high degree of discretion, initiative, and independent judgement due to the diverse and comprehensive nature of the activities involved.

About the role

The post will report to the Executive Director of Research Management & Innovation and work for both the Executive Director and the Director of Academic Estates Strategy for Health Campuses. The Executive Assistant will be part of the Operations & Strategic Planning Department, within the Research Management & Innovation Directorate and work with staff across the Directorate, flexibly contributing to team-based activities, providing back-up support, and performing tasks on an independent basis. 

As Executive Assistant, they will deliver comprehensive administrative and project support, streamlining operations and facilitating the efficiency of the Executive Director of Research Management & Innovation, and the Director of Academic Estates Strategy for Health Campuses in fulfilling their diverse responsibilities.

This is a full time (35 hours per week) post, offered on an indefinite contract.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1.      Excellent computer skills including Microsoft Outlook (e-mail and diary functions), Word, Excel and internet and utilisation of advanced technologies.

2.      Excellent communication skills in English, both verbal and written.

3.      Experience of working on confidential matters; ability to work with tact and discretion.

4.      Experience in a people-facing role, using good judgement in handling a variety of situations.

5.      Experience of diary management, including making complex travel arrangements.

6.      Ability to draft correspondence and to produce well-presented reports and presentations.

7.      Effective at working independently and as part of a team to contribute to broader team’s goals and objectives.

8.      Exceptional organisational and time management skills, with ability to organise workload and manage competing priorities

Desirable criteria

1.      Experience of working within Higher Education or the research sector.

2.      Experience of working with global collaborators and partners

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

As part of this commitment to equality, diversity and inclusion and through this appointment process, it is our aim to develop candidate pools that include applicants from all backgrounds and communities.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘ How we Recruit’ pages.