King's College London

About Us

The King’s community is dedicated to the service of society. King’s Strategic Vision 2029 sets out our vision for the future, shaped around five priority areas: educate to inspire and improve; research to inform and innovate; serve to shape and transform; a civic university at the heart of London; and an international community that services the world. Our ambitious Education Strategy sets out the actions that we must take to transform how we teach, how and where our students learn and how we support them during their time with us.

King’s Careers & Employability (KC&E) seeks to enable and empower students, recent alumni, and researchers from all disciplines and walks of life, to gain the knowledge, skills and experiences they need to effectively navigate their lives and careers after university. We are a large, multi-functional department with various operational requirements including managing supplier relationships, budgets and financial processes and office management spread across a core office site and satellite office at the Guy’s Campus.

We are part of the Students & Education Directorate, a collection of wide-ranging professional services in place to support King’s students and their education. As a directorate we manage the student lifecycle from application to graduation and beyond, to ensure a coherent and seamless student experience and effective administrative processes, working closely with King’s faculties to do so.

About The Role

KC&E are recruiting for a dedicated Business Administration Officer to provide important operational support to the senior leadership team and wider department, including office management, financial administration, and recruitment administration. The role holder will work across KC&E to oversee the day-to-day operational activities that underpin our work.

This part-time role (0.6FTE) would suit someone who enjoys keeping things going behind the scenes, utilising their skills in office management, finance, and administration whilst maintaining a flexible working pattern.

We encourage applications from candidates who have experience from both within and outside of the Higher Education sector where they can demonstrate the skills needed to succeed in this role.

This is a part time post (21 Hours per week), and you will be offered an indefinite contract.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Relevant work experience and/or education: A wide range of different work and educational experiences could support you to be successful in this role. Relevant work experience might include work in an office environment e.g. as an administrator or PA. Relevant educational experiences might include further education in a related discipline, professional qualifications or other training.
2. Excellent numeracy skills and attention to details.
3. Excellent organisational and time management skills.
4. Ability to build positive relationships with a range of different people at different levels.
5. Ability to take initiative and work autonomously, proactively, and without direct supervision to ensure tasks and projects are completed to deadline.
6. Discretion and the ability to handle confidential information.
7. Good knowledge of Microsoft Office programmes, including the Office 365 suite, including Teams, SharePoint, Excel, Word and Outlook.
8. Experience of creating, facilitating or maintaining administrative processes, through previous administrative experience or experience of working on a programme or project.

Desirable criteria

1. An understanding of budgetary monitoring processes and systems.

Full details of the role and the skills and experience required can be found in the attached job description which is provided on the next page.

Further Information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers review your application, please take a look at our ‘How we Recruit’ pages.