King's College London

About us

The London Institute for Healthcare Engineering (LIHE), led by the School of Biomedical Engineering & Imaging Sciences (BMEIS) at King’s College London (KCL), is part of the vision for St Thomas’ MedTech Hub. The Institute is housed in a new building embedded within St Thomas’ campus, which will bring together King’s research excellence, Guy’s and St Thomas’ NHS Foundation Trust’s leading clinical practice and the med tech sector’s commercial innovation power and talent, engaging multinationals, SMEs and start-ups simultaneously. Its vision is to accelerate the clinical impact of med tech innovation by building robust med tech ventures. It aims to become the hub of all MedTech activity in London and the UK by building a strong ecosystem of all key stakeholders in the industry.

About the role

The London Institute for Healthcare Engineering (LIHE) is seeking a highly organized and detail-oriented Operational Assistant to support the efficient running of our office and operational functions. The ideal candidate will have a strong background in office management, a keen eye for detail, and the ability to work in a fast-paced, collaborative environment. This role is critical to maintaining smooth day-to-day operations.

This is a full time post (35 Hours per week), and you will be offered a fixed term contract for 3 years in the first instance. This role will require full time working on site, 5 days per week.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Proven experience in office management or similar administrative roles, ideally within a healthcare, research, or academic environment.
2. Strong organizational skills with an exceptional eye for detail and the ability to prioritize tasks in a fast-paced setting.
3. Demonstrated ability to multitask and manage time effectively to meet multiple deadlines.
4. Excellent written and verbal communication skills, with the ability to convey information clearly and professionally.
5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software or tools.
6. Proactive problem-solving skills, with the ability to work independently while contributing to a team environment.

Desirable criteria

1. Experience with budget management and financial tracking, with a good understanding of expense monitoring and reporting.
2. Knowledge of health and safety regulations and compliance requirements in an office or research setting.
3. Familiarity with event coordination and handling logistics for professional meetings, conferences, or workshops.
4. Experience working within an academic, healthcare, or MedTech-related organization.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's. 

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.

We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.