King's College London

About us

The King’s Health Partners Clinical Trials Office (KHP-CTO) is a joint initiative between the member institutions of King’s Health Partners (Guy's and St Thomas' NHS Foundation Trust, King's College Hospital NHS Foundation Trust, South London and Maudsley NHS Foundation Trust and Kings College London).

It has been set up to provide a single interface for those wishing to conduct clinical trials within the partner institutions, and to ensure that there are common, efficient processes for the set up and administration of clinical trials.

You will find more information about us on our website: https://khpcto.co.uk/

About the role

We are looking for a highly organised and motivated Clinical Trials Administrator. You will be joining the Quality Team, who are a friendly team of Clinical Research Associates. The main purpose of this role is to:  

• Assist the Quality Team to ensure that all trials sponsored or co-sponsored by the partner organisations are conducted in accordance with the Clinical Trial Regulations and the KHP CTO SOPs.  
• Provide day to day admin and support to the Quality Team to assist Investigators conducting clinical trials sponsored by the partner institutions ensuring they are working to the highest quality standards.
• Perform File Reviews and conduct archiving of trial documents for the KHP-CTO.
• Provide logistical, practical and administrative support as required according to KHP-CTO SOPs, prevailing regulations and best research practice.

This is an office-based role at Guy’s Hospital with some regular travel across London to our various sites and campuses.

The successful candidate will bear excellent organisational and communication skills and demonstrate experience or willingness to learn meticulous record keeping. All relevant training will be provided.

This is a full time post (35 Hours per week), and you will be offered an indefinite  contract.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Educated to GCSE-level or equivalent
2. Able to learn and work to SOPs
3. Strong planning and organisational skills including the ability to prioritise and manage multiple tasks
4. Excellent interpersonal skills – tactful and able to deal with a wide range of people in an enthusiastic and helpful manner whilst being capable of firmly maintaining policies and regulations.
5. Problem solving skills – pragmatic and flexible approach whilst maintaining policies and regulations.
6. Strong computer skills (proficient with MS WORD, Excel and web-based applications).
7. Experience acquired in administration role(s), preferably in either a pharmaceutical industry or clinical research setting, including specific experience of clinical trial administration.
8. Excellent verbal and written communication skills with the ability to demonstrate exceptional attention to detail.

Desirable criteria

1. Educated to “A” level or degree level preferably in a related subject area, e.g. a life science or clinical subject.
2. Knowledge of GCP full working knowledge of local regulatory requirements for the conduct of clinical trials.
3. Understanding of Research Governance Framework, Ethics committee and Competent Authority approval processes.
4. Understanding of medical terminology and practice
5. Experience with Archiving procedures.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.