Who we are
Reference to “we” or “us” in this privacy statement means the Policy Institute at King’s. This privacy statement can be used in conjunction with King’s College London’s general privacy statement which can be found here.
If you have any queries about this privacy statement, please contact:
Email: policy-institute@kcl.ac.uk
The Policy Institute
King’s College London
22 Kingsway
London
United Kingdom
WC2B 6LE
This privacy statement explains the kinds of information we may obtain from or about you when you sign up to our mailing list, how we may use that information, and who we may share that information with. King's respects your right to privacy and we are committed to complying with applicable data protection and privacy law in the UK.
Any personal information which you provide to us and/or which we obtain about you, will be kept secure and confidential using appropriate organisational and technical measures.
What personal information do we collect?
We collect email addresses. The processing will take place in line with the requirements of data protection legislation.
Why we process your data
As data controller King’s College London can process your personal information under the Data Protection Act 1998 and subsequent enactments (including the EU General Data Protection Regulation, or “GDPR”, which comes into force on 25 May 2018).
We process your personal information for the following purposes:
To provide updates to subscribers about the work, partnerships and activity of the Policy Institute at King’s, including but not limited to events, news, blogs, research and partnership opportunities or announcements.
We process your data based on the following reasons:
To provide legitimate interest updates to our subscribers on the work, partnerships and activity of the Policy Institute at King’s.
How do we collect your data?
We collect data when you sign up to our mailing list.
Third party websites
Our website may contain links to third party websites. If you follow these links, please note that these websites have their own privacy statement which are entirely separate from King’s College London and King’s is not responsible for them.
Who do we share your data with?
The Policy Institute will never share your data with third parties.
How do we protect personal information?
We use a secure and we take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. The Information Compliance team is consulted in early stages on new large scale personal information processing activities to advise how the processing activities can adhere to data protection legislation. Our database is encrypted with password protection and can only be accessed by staff of the Policy Institute at King’s. We do not share your information with Third Parties or our partners. We will regularly ask you to update your details via links in our communications and will delete any data that is no longer relevant.
How we keep your data secure in other countries?
For this particular processing activity, detailed in this privacy statement, we do not transfer personal data outside of the EU/EEA.
Your rights
As data controller the university will process your personal information in accordance with your rights under data protection legislation.
Your rights are:
(a) right to be informed
(b) right to gain access to your data
(c) right of rectification
(d) right to erasure
(e) right to restriction
(f) right to portability
(g) right to object
(h) right not to be subject to automatic profiling or decision making
If you have any queries in relation to how your rights are upheld, please contact us at policy-institute@kcl.ac.uk or the Information Compliance team.
Requests from individuals to access their personal information will be managed in accordance with the Information Commissioner's Subject Access Code of Practice. To find out more information on how to make a subject access request please visit our webpage here.
You can complain to the university by contacting the Information Compliance team in relation to how your data was processed. If you are not happy with our response, you can then take the matter to the Information Commissioner's Office.
How long do we keep your data for?
The university stores data about you in line with its retention and disposal schedule, which can be found here. The Policy Institute does not aim to keep any data for longer than we need to. If you have consented to receive email updates from us, we will keep your email address for as long as the institute is operational – unless, of course, you opt out by unsubscribing or ask us to delete your information. And we are always happy to show you what data we hold on you.
Changes to your personal information
To help ensure that your information is kept accurate and up to date, if your personal details change please notify us via email policy-institute@kcl.ac.uk or write to us at:
The Policy Institute
King’s College London
22 Kingsway
London
United Kingdom
WC2B 6LE
Lawful basis for processing personal information
To keep you up to date on the work and activity undertaken by us we process your personal data based on the lawful basis of consent and legitimate interests.
If you would like to withdraw your consent, please contact us via email policy-institute@kcl.ac.uk or write to us at:
The Policy Institute at King’s
King’s College London
22 Kingsway
London
United Kingdom
WC2B 6LE
By providing us with your personal information you acknowledge and consent to King’s College London processing your personal information in accordance with the purposes as laid out in this privacy statement.
DPO
King’s College London’s’ Data Protection Officer is:
Olenka Cogias
Interim Director of information Governance and DPO
Contact info-compliance@kcl.ac.uk